Archives Committee

Purpose

The purpose of the Archives Committee is to gather and preserve information and artifacts pertaining to the history and development of A.A. groups in Area 29 and to generate interest in the preservation of our principles for the future of A.A. through ongoing projects.
Reprinted from Area 29 Area Assembly Handbook, P.40 .

archives-1From the Archives: The four editions of the Big Book “Alcoholics Anonymous”, along with two editions of “As Bill Sees It“, “Twelve Steps and Twelve Traditions” and the original edition of “The Saturday Evening Post“, with the article by Jack Alexander.

Description

The Area 29 Archives Committee is responsible for the preservation of items, facts, and artifacts of Alcoholics Anonymous in Maryland, some dating back to the earliest of meetings in Area 29. We believe it is important to have a historical view of Alcoholics Anonymous in Maryland, available to members of Alcoholics Anonymous.

The Area 29 Archives Committee is available to receive, store, and preserve any past and present documents, group histories, and memorabilia pertinent to our ongoing history from our groups, members, and trusted servants.

With the addition of a new computer system and scanner, I feel it will open up opportunities for CD Rom storage of our written history. I’ll be interested in any committed members or trusted servants willing to assist the committee in beginning this and other extensive and long term projects being considered. This effort will depend somewhat on the availability of the Committee Chairperson and dates to get to the Archives which will vary over time. Saturdays seem to be the best day.

Duties of the Committee Chairperson

    • Appointed by the Area Chairperson for a term of two years, beginning in January of the even-numbered years
    • Attends the Area Assembly and Area Committee meetings
    • Chairs Archives Committee meetings, coordinating information received from group/Intergroup/District Archives representatives for reporting back to the Area Assembly
    • Coordinates Archives display for the Area 29 State Convention and Fall Convention as well as other AA functions as requested by the Area Assembly
    • Helps to develop projects that promote awareness of the history of Alcoholics Anonymous in Maryland General Service, Area 29
    • Assists group/Intergroup/District Archives committees whenever and wherever possible
    • Maintains all Maryland General Service Archival materials in a safe and secure manner
    • May make archival materials available to individuals, groups, and committees per accepted practices and guidelines in the Archives Handbook
  • Responsible for the safekeeping of the original and all revisions to the Area Handbook
    • Responsible for the collection and safekeeping of paper copies of minutes, Treasurer’s Reports, budgets and other reports presented at Area meetings
    • Prepares the annual Archives Committee’s budget request to be submitted to the Finance Committee in the fall of each year and is prepared with supporting documentation to answer any questions which may be asked during the budget approval process
    • May attend service functions or events as listed on page 53 of this Handbook and request reimbursement as provided in the Area 29 Budget for this committee and approved by the Area Assembly each year
    • Attends Regional Panel meetings where topic applies to Archives
    • Is encouraged to write and submit service-related articles for the quarterly Maryland General Service Newsletter, the MARGENSER
    • As requested, attends group, Intergroup, District or other Area A.A. events to share information, knowledge and archives materials of the A.A. fellowship
  • Forms a working committee of A.A. members to assist in carrying out the performance of these responsibilities

Reprinted from Area 29 Area Assembly Handbook, P. 40.

Any questions, comments, or materials can be forwarded to the Chairperson either in person or mailed to the address below: Area 29 Archives Chair P.O. Box 272 St. Inigoes, MD 20684

For further information contact the Archives Committee