Host Committee

The responsibilities of the Maryland General Service Host Committee are:

  1. Attend the Area Assembly and Area Committee meetings

  2. Coordinate requests from Districts to host Area 29 Committee or Assembly meetings and report this information, along with location and directions, to the Registrar and Chairman to help them prepare the annual meeting calendar and Agenda mailing.

  3. Coordinate, with the District, the purchase of food and supplies necessary for each Area Assembly and Area Committee meeting.

  4. Coordinate, with the District, the preparation and presentation of the meal that it is to serve at each Area Assembly and Area Committee meeting.

  5. Coordinate, with the District, donations from each AA member in attendance at the Area Assembly or Area Committee meeting who partakes of the meal.

  6. Coordinate, with the District, the cleaning and closing down of the service area and kitchen after each meal at each Area Assembly and Area Committee meeting.
  1. Provide ongoing guidance and suggestions to Districts, up to and including the day of the meeting

  2. Prepare the annual Area Meeting Host budget request to submit to the Finance Committee in October of each year and is prepared, with supporting documentation, to answer any questions that may be asked during the budget approval process in December.

  3. Form a working committee of AA members to assist in carrying out the performance of these responsibilities.

Below are links to a cover letter, checklist, and sample room setup, which have been prepared to provide information to assist District Committees in their preparations for the meeting they will be hosting. Also linked is an Expense Voucher to be used to request reimbursement for expenses incurred. Check the MGS Calendar to make sure the meeting you are hosting has been posted.

Cover Letter

Host Committee Checklist

Sample Room Setup

MGS Expense Form

You will need PDF Reader software to view these documents.

Any questions regarding this information should be directed to the Host Committee Chairperson.

 

Tradition Eleven (long form)

Our relations with the general public should be characterized by personal anonymity. We think A.A. ought to avoid sensational advertising. Our names and pictures as A.A. members ought not to be broadcast, filmed, or publicly printed. Our public relations should be guided by the principle of attraction rather than promotion. There is never need to praise ourselves. We feel it better to let our friends recommend us.
Reprinted from Twelve Steps and Twelve Traditions,, p.192, with permission of A.A. World Services, Inc.

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